14 Effective Templates for Chasing Unpaid Invoices via Email

Hello everyone, I’m Kent, the website admin. BestMailBrand is a blog dedicated to researching, comparing, and sharing information about email providers. Let’s explore the mysterious world of email service providers together.

When it comes to chasing unpaid invoices, effective communication is key. Email remains a powerful tool for reaching out to clients and reminding them of overdue payments. In this blog post, we'll explore 14 templates designed to help you tactfully and professionally handle unpaid invoices.

AOTsend is a Managed Email Service API for transactional email delivery. 99% Delivery, 98% Inbox Rate.
Start for Free. Get Your Free Quotas. Pay As You Go. $0.28 per 1000 Emails.

You might be interested in:
Why did we start the AOTsend project, Brand Story?
What is a Managed Email API, How it Works?
Best 24+ Email Marketing Service (Price, Pros&Cons Comparison)
Best 25+ Email Marketing Platforms (Authority,Keywords&Traffic Comparison)

Template 1: Friendly Reminder

This template takes a gentle approach, simply reminding the client that an invoice is past due and asking for prompt payment.

Template 2: Detailed Overview

This one provides a breakdown of the invoice, including the due date, amount, and services rendered, to ensure clarity and understanding on both sides.

Template 3: Urgent Request

For invoices that are significantly overdue, this template adopts a more urgent tone, emphasizing the importance of timely payment.

Template 4: Inquiry About Payment Status

This template inquires about the status of the payment in a polite and non-threatening manner, opening a dialogue for resolution.

Template 5: Offering Assistance

Here, you offer to help resolve any issues or concerns that might be preventing payment, showing willingness to work with the client.

Template 6: Follow-Up After Initial Reminder

If the first reminder hasn't yielded results, this template follows up in a firm but polite manner.

Template 7: Explaining Late Fees

For clients who continue to delay payment, this template clearly explains any late fees that may apply due to overdue invoices.

Template 8: Requesting Confirmation of Receipt

Designed to ensure that previous emails haven't been missed, this template asks for confirmation that the client has received the invoice and intends to pay.

Template 9: Expressing Concern

For long-overdue invoices, this template expresses concern and urgency without being accusatory.

Template 10: Offering Payment Options

To facilitate payment, this template presents various payment methods and options to the client.

Template 11: Reminder Before Legal Action

As a final resort before taking legal action, this template strongly encourages payment while maintaining professionalism.

Template 12: Thank You for Payment

Once payment is received, this template acknowledges and thanks the client, maintaining a positive relationship.

Template 13: Inquiry About Payment Delay

If payment is unexpectedly delayed, this template politely inquires about the reasons for the delay.

Template 14: Resolution Offer for Disputed Invoices

In case of a dispute, this template offers to work with the client to resolve any issues and facilitate payment.

Using these 14 effective templates for chasing unpaid invoices via email can help you communicate professionally and efficiently with clients, ensuring timely payments and maintaining positive business relationships. Remember, always stay polite, clear, and consistent in your messaging for the best results.

By utilizing these templates and adapting them to your specific needs, you can improve your cash flow and reduce the stress associated with unpaid invoices. Effective communication is essential in any business, and these templates provide a solid foundation for that communication.

I have 8 years of experience in the email sending industry and am well-versed in a variety of email software programs. Thank you for reading my website. Please feel free to contact me for any business inquiries.